How to Navigate to the Cashflow Dashboard
From your ProLine Home page, select Dashboards on the left-hand column.
Go to the Cash Flow tab.
Proceed to filter by User or Date depending on what you want to review.
The Cashflow Dashboard allows you to filter and review financial activity across your projects based on:
Team member (user)
Start and end dates
Payment activity and revenue totals
Quote and invoice performance
This makes it easy to track financial health, forecast revenue, and monitor team performance.
Filtering Options
Team Member
You can filter the report by team member, allowing you to:
View actual revenue and potential revenue by individual users
Check open quotes or receivables per team member
Monitor performance and accountability
Start Date / End Date
At any point, you can change the reporting period using the date selector. This flexibility makes it easy to review weekly, monthly, or quarterly financial performance.
Graph Overviews:
Payments: Payments are the total payments collected during the selected period. "Credit" payments are excluded. Every amount in the Payments graph and table is the gross amount charged to the customer — the full payment, including any processing fee passed along to them. Each payment is listed with details, and if it was processed through ProLine, you can also:
Click to view the processing status
View associated receipts
Click the info icon on a payment to see its Payment Allocation, Billing Fee, Net to Merchant, and expected deposit date for that individual transaction.
You can export this payment data as a CSV file, making it easy to integrate into other systems or analyze further.
Additionally, the payments section contains a table that displays:
Payment Amount
Payment Date
Payment Status
Payment Type
Project Name associated with the payment
Why does the Payments section include the credit card or ACH fee?
The Payments section reflects the full amount paid by the customer, including any credit card or ACH processing fee that was passed along at the time of payment. This is intended behavior.
For example, a payment listed as $508.79 may show a Billing Fee of $13.99 and a Net to Merchant of $494.80 when you click its info icon. Both figures are correct: the table shows what the customer was charged, and the payment details show what will be deposited.
Where do I find the net amount deposited into my bank account?
Two places:
Per payment — click the info icon on any row in the Payments table for its Net to Merchant and expected deposit date.
Per project — open the project and go to Billing → Budget → Project Analysis, which breaks out Gross Revenue, Merchant Fees, Refunds, Chargebacks, ACH Returns, and Net Revenue.
Per merchant account — go to Company Settings → Invoice Templates, scroll to Merchant Settings, and open the Deposits report. This shows the actual deposits made to your bank; clicking into a deposit reveals the group of payments it covers along with their fees. Full walkthrough here: Company Settings: Invoice Templates - Merchant Settings.
Note: The Merchant Settings reports only cover transactions processed through your ProLine merchant account. The Cash Flow dashboard is broader — it also includes cash, checks, financing, and other payment sources, which have no processing fee attached.
Open Quotes: Value of quotes sent on or before the last day of the selected period that haven't been signed/approved.
Sent Quotes: Value of quotes sent during the selected period.
Approved Quotes: Value of quotes signed/approved during the selected period.
Accounts Receivable: Value of all remaining balances on invoices sent on or before the last day of the selected period.
Example: If a project has multiple invoices with balances due or if a project has a single invoice with a balance due, this will pull all balances owed into one viewable section
Note: No invoice drafts will be included. Should you not want to send the invoice to the customer, you do have the option to manually mark the invoice as sent without it being sent to contact.
Closed Referrals: Projects which were moved to a closed status within the search period and have come through a referral.
Breakdown by referrer
A list of the projects they referred
Want to reward successful referrers? Easily export this list to CSV and identify individuals eligible for gift cards or other incentives.
Closed Projects: Projects which were moved to a closed status within the search period.
Important Note: this report (and all reports) are driven by the statuses in ProLine.
If needing guidance on how to set a status on a stage please use this article here.
Bulk Edit
What is a “Bulk Edit”?
Allows you to edit all projects within the selected report, most often this is used when someone wants to start a campaign for the project's main contact. You can also do the following edits:
Assignee - changing who the project’s assigned too in ProLine
Stage - Move the project to a new stage
Add Tags
Remove Tags
Main Contact Campaigns
Stop All Campaigns (checkbox option)
Which section can the bulk edit options be done on?
Open Quotes
Sent Quotes
Accounts Receivable
Approved Quotes.
Where do I find this option?
Go to any of the cells listed above and click on the gear icon to the right of their titles, this will open the pop up for all your options.
This bulk-edit functionality saves time and ensures consistency and organization within all projects.