The Bulk Reschedule feature allows you to reschedule multiple events across one or more days simultaneously. When weather events like storms, natural disasters, or other situations require moving entire days of scheduled work, Bulk Reschedule provides two intelligent rescheduling methods to find available time slots and move your events efficiently.

This is particularly useful for production teams who need to reschedule multiple all-day events or shift entire workdays due to external circumstances.

Bulk Reschedule helps you:

Please note: Bulk Reschedule is only available in the Calendar’s “Monthly” view.

ProLine offers two ways to reschedule events:

To reschedule a single event:

Bulk Reschedule allows you to reschedule multiple events across entire days at once. You now have two rescheduling methods to choose from:

Wave Reschedule:

Next Available Slot:

Before using Bulk Reschedule, it's helpful to understand how calendars work in ProLine.

If you're an admin, you can see multiple calendars:

On the left side of the Events tab, you can filter by:

Bulk Reschedule identifies conflicts based on:

This means two events can have the same start time without creating a conflict as long as they are on different calendars (e.g. Production and Sales calendar), for the same assignee.

Example: If an assignee has 2 events (one on the Production calendar and another on the Inspection calendar) at the same time, it won’t create a conflict

A storm is forecasted for March 9th and March 10th. You have production events scheduled as all-day events on both days. You need to reschedule these events and any other work scheduled during the storm to the next available days.

When you use Bulk Reschedule, you can choose between two methods:

Wave Reschedule:

Example (Wave Reschedule):

Storm on Monday and Tuesday. You have:

Reschedule Monday-Tuesday to start Wednesday using Wave Reschedule:

Next Available Slot:

Example (Next Available Slot):

Storm on Monday and Tuesday. You have:

Reschedule Monday-Tuesday to start Wednesday using Next Available Slot:

Key Difference:

You can select multiple days if needed (example: a storm lasting several days).

After selecting the days, configure the following settings:

Select the date from which you want to reschedule these events. This is the first available day after the disruption.

Example: If the storm is on March 9-10, you might select March 11 as the starting date.

Select your preferred rescheduling method:

Toggle this option if you want events to be rescheduled on Saturdays and Sundays.

Enable this option to automatically send text message notifications to customers about their rescheduled events.

Enable this option to send email notifications to team members about rescheduled events.

If enabled, events can be reassigned to different team members during the rescheduling process if it creates better availability.

This helps the system find the best available slots across all team members rather than keeping events with their original assignee.

This option only appears if you have selected more than 1 team member in the left assignee calendar filter.

After configuring settings, click Preview New Schedule.

ProLine will:

This takes a few seconds to process.

The preview shows:

At this stage, you can:

Important: No changes are finalized, and no notifications are sent until you click Confirm.

Once you're satisfied with the new schedule:

Bulk Reschedule identifies conflicts based on:

Two events can have the same start time if they are on different calendars or assigned to different team members. This is intentional and not considered a conflict.

Example: An inspection event on the Sales calendar at 9:00 AM and a production event on the Production calendar at 9:00 AM can coexist without conflict.

When using Wave Reschedule: Events that do not create conflicts with the rescheduled events will remain in their original time slots. Only events that are directly affected (originally selected days) or create conflicts (blocking rescheduled events) are moved.
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When using Next Available Slot: Only the events on the selected days are rescheduled. Existing future events remain in their original time slots and are not pushed forward, even if rescheduled events are placed around them.
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When rescheduling multi-day events (events that span multiple consecutive days):

The system treats multi-day events as a single unit that must stay together. If you have a 5-day production event:

Example:

This ensures multi-day events maintain their continuity and are not fragmented across your calendar.

Bulk Reschedule is most commonly used for:

If you want to learn more, check out our guides:

Bulk Reschedule (Wave Reschedule) allows you to reschedule multiple events across one or more days simultaneously. The feature automatically finds the next available time slots, maintains the original order of events, and pushes conflicting events forward in a wave pattern. You can preview the new schedule, make manual adjustments, and send automated notifications to customers and team members before confirming changes.

This feature is particularly valuable for production teams managing weather events, emergencies, or situations requiring large-scale schedule adjustments.

If you encounter difficulties or have further questions, contact our support team at [email protected] or through the chat in the lower corner of your screen. We're here to help you with any issues or concerns.